Texas Mats
TEXAS MATS
165 Boyce First Street, Waxahachie, TX 75165
(469) 400-8193  ·  jonelle@texasmats.com

NEW VENDOR

Mat suppliers and trucking carriers — the companies Texas Mats buys from. Vendor Name and Type are enough to create; everything else fills in later. Built so tax season is a filter on this table, not a shoebox of emails.
1 — VENDOR
Legal entity name — as it appears on their W-9 and their invoices to us. Not a driver's name or a DBA.
Required — a vendor record needs a name.
Trucking and Both appear on the Carrier Vetting page for the FMCSA authority check.
Required — Type decides whether the carrier-vetting check applies.
2 — CONTACT
That doesn't look like an email address.
3 — YARD ADDRESS
Where the mats or trucks live — freight lanes measure from here.
4 — W-9 / TAX
The W-9 document itself goes in the shared Drive folder, never here — it carries the vendor's tax ID (TEX-155). This form records only the two facts worth keeping next to the vendor: when a W-9 was received, and the entity type the vendor ticked on the W-9's own line 3 — the first thing the CPA asks at filing time. Whether anyone gets a 1099 is deliberately not recorded here: that decision is the CPA's.
Leave blank if no W-9 yet — a blank is an honest gap, and chasing it is a filing-season task this table now makes visible.
Copy the box the vendor ticked — don't infer it from the company name ("LLC" on the name line is not the tax classification).
5 — NOTES
Creates the Vendor in Airtable, marked Active.
Only * Name and Type are required — thirty seconds per vendor. Vetting fields (DOT number, COI) are entered later; the FMCSA check runs from Carrier Vetting.